PRIVACY NOTICE

I. INTRODUCTION
Dominican College of Tarlac, Inc., a private Catholic institution, respects your rights to privacy and confidentiality regarding your personal and sensitive information. We are committed to complying with all relevant privacy and protection laws, particularly the Data Privacy Act of 2012 under Republic Act 10173.

II. COLLECTION OF PERSONAL AND SENSITIVE INFORMATION IN VARIOUS FORMS IN HARD AND DIGITAL/ELECTRONIC RECORDS
During the application for admission, registration, and enrollment processes, whether submitted online or in hard copy, we collect your personal and sensitive information. This information includes, but is not limited to, your name, birth date, birthplace, age, gender, address, telephone/mobile number, nationality, civil status, parents, guardian, spouse, religion, email address, educational background, academic records, ACR/I-card number for foreign students, previous schools attended, disciplinary records, medical records, employment records, and any other information necessary for fulfilling our duties and responsibilities as an academic institution.

III. USE AND PROCESSING OF PERSONAL AND SENSITIVE INFORMATION
We collect and obtain your personal and sensitive information to process your application for admission, registration, and enrollment; to monitor academic progress; to determine year level and graduation eligibility; to record, generate, and maintain academic records; and to share grades among faculty members and school officials for specific purposes such as academic deliberations and evaluating student performance. Additionally, we maintain records, manage scholarship grants, and provide related financial assistance and subsidies. Personal and sensitive information will only be used or processed for lawful purposes.

IV. SHARING OF PERSONAL AND SENSITIVE INFORMATION
We may disclose or share your personal and sensitive information as permitted and required by laws, rules, and regulations. Additionally, we may share or disclose your personal information for the following purposes:

• Sharing your personal information with your parents or guardians as required by law.
• Providing necessary information to benefactors or donors for financial assistance, subsidies, and scholarship purposes.
• Sharing information with service providers who have agreed to protect the confidentiality and security of data.
• Maintaining our academic information management system.
• Distributing and posting the tentative list of candidates for graduation, as well as the official list of graduates and awardees for commencement exercises.
• Posting and distributing tentative graduation candidate lists, official lists of graduates, and awardees for commencement exercises.
• Sharing and disclosing information to regulatory government agencies such as the Commission on Higher Education, Technical Education and Skills Development Authority, Department of Education, Bureau of Immigration, Department of Foreign Affairs, Civil Service Commission, Professional Regulation Commission, Bureau of Internal Revenue, National Privacy Commission, or other relevant agencies when permitted or required by law.
• Publishing the names of board passers, achievers, awardees, and honor students on school bulletin boards, the college website, and social media.
• Providing information upon the request of courts of law with duly issued subpoenas and other legal obligations.
• Providing information to other school officials who have legitimate educational interests.
• Sharing academic information or verifying student records and credentials necessary for employment, promotion, or other circumstances with your written consent to protect the institution's interests.
• Disclosing medical information and records to authorities to provide appropriate care and management, and for public safety if needed.
• Using and sharing photos, videos, and live-streams of school activities and events on the school’s official website and social media platforms.

V. SECURITY AND STORAGE OF PERSONAL AND SENSITIVE INFORMATION
We are committed to ensuring the confidentiality of your personal and sensitive information, whether in hard or electronic copies. All your personal information and related records are securely stored in the Office of the Registrar. To prevent unauthorized access, our electronic systems are password-protected and accessible only by authorized personnel. Any changes to student data require specific forms and proper procedures to ensure legitimacy.

We retain your personal and sensitive information for historical and future reference. Unless otherwise required by law or institutional policies, records will be properly disposed of in due time. This privacy policy may change without notice as necessary to fulfill our duties and responsibilities as an academic institution.

For any inquiries regarding our privacy policy, please contact our Data Privacy Protection Officer using the following details:

The Data Protection Officer
Dominican College of Tarlac, Inc.
McArthur Highway, Poblacion (Sto. Rosario), Capas, 2315 Tarlac, Philippines
Contact Number: +63938 918 4093
Email: domct_2315@yahoo.com.ph